Aaron Brammer, Emory University
Julie Abilheira, Lifespan, Rhode Island Hospital
Lisa Keifer, Geisinger Health
Megan Bogany, Baylor College of Medicine
Lee Atkins, Radiation Center of Greater Nashua
Liz Hyde, Oklahoma Cancer Specialists and Research Institute
This course is designed for new administrators for radiation oncology with less than 18 months experience. The course will provide an overview of radiation oncology administration and what you need to know in the first few days, weeks, months on the job, an overview of required knowledge in Human Resources, Administration and Finance, and an overview of the Revenue Cycle. An appendix with related resources, terminology and samples will be included for each of these sections to provide an all-inclusive guide to your first 12-18 months in your position.
Brent Gleeson, Taking Point Leadership
In today's volatile, unpredictable, and complex business environment organization can find themselves in an almost constant state of change. But more change initiatives fall short or fail due to a lack of leadership alignment, the proper culture founded on accountability and trust and poor discipline.
Break with Exhibits
Jordan Johnson, MSHA, CIO at Oncospark and Founder of Bridge Oncology and HyperOncology
Learning objective: To highlight the widening gap of access to radiation therapy due to current financial models and pricing.
Kimberly Smith, MPA, FACHE, Mount Sinai Health System
Description: Employee wellness initiatives are gaining popularity and are recognized as measures leading to improved job satisfaction and staff retention, however the wellness of administrative leadership has received little attention.
Kate Gray MSN RN, Director of Nursing, Penn Medicine Radiation Oncology
Michelle Clark-Halligan BSN RN, Penn Medicine
Learning objective: To share Nursing Analysis platform to allow for optimum use of RN and be able to predict what RN support is needed in the future.
Tamara Syverson, Revenue Cycle Coding Strategies
Description: In today’s radiation oncology department, the use of treatment devices for immobilization and beam modification are considered to be standard of care. While the use, construction, and design of these devices is commonplace, the correct application of coding and billing guidelines for these devices can be challenging due to the availability of only four CPT® codes representing a broad array of different devices requiring the clinician to select the correct code to be billed. These challenges are exacerbated by a plethora of rules and guidelines regarding quantities, dates of service, documentation, type of device, and treatment technique. The goal of this presentation is to discuss these variables and key concepts to be addressed when assigning codes for the various treatment devices utilized within our radiation oncology departments. This presentation will review the various types of treatment devices available along with instructions on how to apply the correct code based on the type of device and how and when it is utilized as part of the patient care process.
Annual Business Lunch
Nicole Harrison M.A., Mayo Clinic
Jennifer L Mattson, M.A., Mayo Clinic
Jill Render, RTT and Sara Walerak, RTT
Learning objective: To alleviate burnout amidst Radiation Therapist and Dosimetrist staffing shortages by leveraging process improvement and right-person-right-role methodology.
4:00pm – 5:00pm
Eric Chambers, UT Southwestern Medical Center
Catherine Wallace, UT Southwestern Medical Center at Dallas
Learning objective: Define a pathway for elevating Radiation Therapists role by expanding their core competencies in the setting of daily adaptive radiotherapy.
Joanna Vickery Herath, MHA, CMPE, FACHE, University of North Carolina - Chapel Hill
Patricia Saponaro, MS, MBA, University of North Carolina, Chapel Hill
Learning objective: Getting real about how we cultivate and support those who aspire to become leaders and those who are promoted to positions with significant Human Resource and Financial responsibilities.
Jill Deverse, MHI, BSN, RN, The Ohio State University Wexner Medical Center
Learning objective: Radiation oncology nurses will care for patients requiring anesthesia brachytherapy procedures from arrival through discharge on the radiation oncology unit.
Admin After Hours
This workshop-style lecture explores the topic of emotional resilience, which refers to bouncing back from life’s hard knocks, as well as learning to accept uncomfortable emotion states, which are all part of the human experience. Much of the time, our minds create elaborate “stories” around the discomfort, which causes much more suffering than the discomfort itself. Just like a wound on the body that heals, intelligently, on its own time course, so is the case for emotional wounds. Once we understand that emotional discomfort is an experience, rather than who we are, we can allow it to take its natural course, heal and dissipate. By allowing (and loving) it all, with a child-like sense of curiosity, we can find freedom from suffering.
9:30am – 10:00am
10:00am – 11:00am
Kimberly Smith, MPA, FACHE and Samantha Skubish MS, RT(R)(T), Mount Sinai Health System
Novel approach for providing quality, safety, workflow efficiency and value based care through the role of the Advanced Practice Radiation Therapist, and how MSHS was able to navigate the administrative process to be the first to implement the role in the U.S.
11:00am – 12:00pm
12:00pm – 1:00pm
Afternoon at ASTRO
8:30am – 9:30am
Deb Boelkes, Business World Rising
Have you ever landed in a management role you never expected or requested? Were you ever thrust into leading former peers who believed they deserved your position? Did you ever win what you thought would be the ideal next assignment, only to find it fraught with nerve-racking personnel issues?
In this energizing and confidence-building session, Heartfelt Leadership expert Deb Boelkes will share how easy it can be to magically transform your organization into one you’ll be proud to lead, where team members will never want to leave as long as you’re in charge.
9:30am – 10:30am
Stephen Miller, Cedars-Sinai Medical Center
Mirah Murray, Cedars-Sinai Medical Center
Learning objective: This presentation will discuss how to implement a Clinical Care Model in Radiation Oncology to drive improved quality outcomes and nurse engagement.
Celia Johnston, Penn Medicine Radiation Oncology
Virginia Lockamy, Penn Medicine Radiation Oncology
Nicole Cleary, Virtua Health
Description: At a multi-institution, a Failure Modes Effects Analysis (FMEA) quality tool was used for conducting a proactive and systematic analysis of a proposed novel treatment system which allowed a cross-functional team to prevent adverse events from occurring.
Kristin A. Heath, DBA, MBA, MHA, R.T.(R)(T), Miami Cancer Institute
Amy Thompson, B.S., R.T.(T), Community MD Anderson Cancer Center
Description: How we navigated developing, implementing, and maintaining a professional development model for radiation therapist to help with professional development and retention.
Amy Hicks, DNP, RN, ACCNS-AG, NEA-BC, Atrium Health Levine Cancer Institute
Learning objective: A plan for successfully implementing an interprofessional shared governance structure in radiation oncology.
10:30am – 10:45am
11:00am – 12:00pm
James E Hugh, AMAC
Description Most current information on updates in regulations, reimbursement issues in Radiation Oncology
Abigail F Neff BSN, RN, OCN, Penn Medicine Radiation Oncology
Description: Our experience in the successful onboarding of 12 new Radiation Oncology nurses and how it can be applied to other centers.
Deborah Panetta, B.S., R.T.T., Director Radiation Oncology, The Valley Hospital
Linda Ohnikian, BSN, RN, OCN, Radiation Oncology Clinical Shift Supervisor, The Valley Hospital
Caitlin Ciallella, DNP, AGACNP-BC, Advanced Practice Nurse Navigator, Head and Neck Oncology-The Valley Hospital
Learning objective: Review best practice strategies through the implementation of a multi-disciplinary care path app roach in the comprehensive management of the head and neck cancer population; delivering safe, high quality care.
Ron Digiaimo, Revenue Cycle Coding Strategies
Learning objective: Present radiation oncology reimbursement trend and compare to healthcare as a whole.
12:00pm – 1:00pm
1:00pm – 2:00pm
Maricruz Richardson, Trinity Health of New England
Learning objective: Give healthcare managers tools in communicating and implementing changes to employees to deliver more effectively.
Jennifer Mattson, Mayo Clinic and Nicole Harrison, M.A., Mayo Clinic
Learning objective: To understand and extract key clinical practice metrics to assist in measuring workload and identify appropriate resources.
Teri Bedard, BA, RT(R)(T), CPC, Revenue Cycle Coding Strategies
Learning objective: Best practice for documentation, coding, and billing is not a pipe dream, it does exist, and it can be achieved with the right tools and a little knowledge of where to look.
Amy Hicks, DNP, RN, ACCNS-AG, NEA-BC, Atrium Health Levine Cancer Center
Learning objective: Identify strategies the attendees can implement to improve nurse retention and engagement.
2:00pm - 4:00pm
Last Chance to visit the Exhibit Hall
Passport Prize Announcement
7:00pm – 9:00pm
7:00am – 10:00am
7:30am – 8:30am
8:30am – 9:30am
Lea Woods, R.T.(R)(T), Chief Therapist, Piedmont Carolinas Radiation Therapy, Levine Cancer Institute
Learning objective: Introducing the Role of Remote Radiation Therapists
Anne Hubbard, Director Health Policy ASTRO
Fraser Cobb, Executive Director ACRO