Tentative Schedule

*subject to change*

Saturday, September 27th

12:00pm - 5:00pm - Registration Open
1:00pm - 5:00pm - New Administrator's Pre-Conference Workshop

Sunday, September 28th

8:00am - 4:00pm - Registration Open
8:00am - 4:00pm - Exhibit Hall Open
8:00am - 4:00pm - Poster Hall Open
8:00am - 8:45am - Networking/Mentoring Session
8:00am - 9:00am - Continental Breakfast

9:00am - 10:00am - Keynote Session: Life is Happening FOR Me: Reconnecting Through Resilience, Michelle Hutchings-Medina

10:00am - 10:30am - Break with Exhibitors

10:30am - 11:30am

The Road to Stereotactic Treatment Delivery Excellence: Detours, U-turns, Re-routes Included

11:30am - 12:30pm

Navigating Dual Expectations: Enterprise and Community Radiation Oncology Management
It’s All About the Data: Using Varian’s InSightive Analytics Software to Effectively Communicate Clinical, Operational, and Financial Information

12:30pm - 1:30pm - Annual Business Lunch

1:30pm - 2:30pm

Radiation Therapist Recruitment and Retention - Finding & Keeping Talent
Radiation Oncology Coding and Trends for 2025

2:30pm - 3:30pm

Nice vs. Kind: Why Leading a KIND Culture Will Enhance Your Workforce and Your Business Performance
The Brave New World of Reimbursement and Legislative Updates: 2025 and 2026

3:30pm - 4:30pm

Panel Discussion
Turning Incident Reporting into Continuous Quality Improvement

4:30pm - 5:30pm

Bringing Carbon Ion Radiation Therapy to the United States: An Administrative Perspective
Beyond Fractionation: A Review of Clinical Criteria Required for SRS and SBRT Techniques

5:30pm - 6:30pm

Establishing Radioligand Therapy in Community Hospitals: A Scalable Implementation Model

6:30pm - 7:30pm - Reception

Monday, September 29th

8:00am - 4:00pm - Registration Open
8:00am - 6:00pm - Exhibit Hall Open
8:00am - 6:30pm - Poster Hall Open
8:00am - 9:00am - Continental Breakfast

9:00am - 10:00am - Adaptive Radiation Therapy: Navigating Billing and Reimbursement Challenges

10:00am - 10:30am - Break with Exhibitors

10:30am - 11:30am

Strategic Contract Negotiations in Radiation Oncology – A peek at the vendor side.
Lean Improvement: A Journey to Excellence

11:30am - 12:30pm

Radiation Oncology Accreditation A- Z
Hypofractionation and ROCR: Exploring the Interelationship & Potential Impact

12:30pm - 1:30pm - Quality Luncheon

1:30pm - 2:30pm

Emerging Trends and Best Practices in EMR Implementations
From Chaos to Control: Improving Inventory Oversight and Efficiency

2:30pm - 3:30pm

Radiation Oncology With and Beyond ROCR

2:30pm - 3:00pm

Beyond the Beam: The Vital Role of Social Work in Radiation Oncology

3:00pm - 3:30pm

A collaborative approach to the implementation of psychosocial distress screening across disciplines and the importance of leadership buy in for success

3:30pm - 4:30pm

Service Line Optimization
Operationalizing the Integration Roadmap: A Case Study in Dosimetry Harmonization

4:30pm - 5:30pm

What Health Tech and AI can and will do in Radiation Oncology

4:30pm - 5:00pm

Is This the Future of Radiation Therapy?

5:00pm - 5:30pm

Implementation of a Regional RTT Float Position

5:30pm - 6:30pm - Poster Session

Tuesday, September 30th

10:00am - 1:00pm - ASTRO Exhibit Hall open to SROA attendees

1:00pm - 2:00pm

Fix the Front Door: Tech-Enabled Patient Access in the Age of Prior Auth Fatigue
Optimizing Outpatient Advanced Practice Providers to Enhance Access

2:00pm - 3:00pm

Building a Pipeline: Developing Radiation Therapist Talent Without a Local School
New Starts, ~~Not~~ Ready

3:00pm - 3:15pm - Break

3:15pm - 4:15pm

Shadow System or Supplemental System? The 75/25 rule and a new approach to Radiation Oncology Analytics
Prior Radiation Records Process Reimagined

4:15pm - 5:15pm

The Administrators’ Impact on the Medical Dosimetrist: Attracting, Educating and Retaining Professionals
Development and Implementation of a Radiation Treatment Patient Delay Messaging Tool: Enhancing Patient Satisfaction and Staff Experience Across Multiple Clinical Locations

6:30pm - Presidents Party/Happy Hour

Wednesday, October 1st

7:30am - 9:00am - Registration Open
7:30am - 8:00am - Continental Breakfast

8:30am - 9:30am

From Profit to Purpose: Transforming Cancer Centers into Community Champions

9:30am - 10:30am

From Fear to Flourish: The Secret Ingredient to Productivity, Morale, and Retention

10:30am - 11:30am - ASTRO Legislative Update