SROA Board Meeting
Board of Directors meeting. By invitation only.
Hancock Room
Registration
Ballroom B Foyer
New Administrators Pre-Conference Workshop
Registration Required.
Hancock Room
Registration
Ballroom B Foyer
Exhibits
You must have a badge to enter the Exhibit Hall
Light continental breakfast 8:00am-8:30am
Ballroom B
Welcome and Keynote Session featuring Shannon Gregg, Cloud Adoption Solutions
Change Management in the Age of AI
Ballroom A
Break with Exhibitors
You must have a badge to enter the Exhibit Hall
Ballroom B
The New World of Treatment and Reimbursement and Legislative Updates 2026 and 2027
Speaker:
James E. Hugh, III, MHA, AMAC
Category: Payer Trends
Level: Intermediate
Stay ahead of the latest reimbursement and regulatory changes shaping radiation oncology. This session reviews key 2026 policy updates—including new treatment and guidance codes—examines proposed 2027 federal updates, and explores the operational impact across physician practices, freestanding centers, academic hospitals, and provider-based departments.
Ballroom A
Theranostics: Setting up your Department From the Bottom to the Top: Development and Maintenance
Speaker:
Liz Hyde, RTT, CTR, OCSRI
Category: Technology, Clinical & Ancillary Services
Level: Intermediate
Build a theranostic program from the ground up with a practical roadmap covering infrastructure, staffing, and operations. This session outlines hot lab design, equipment, regulatory considerations, and scalable space planning, along with staffing models and training strategies to support safe, efficient care. Attendees will gain best practices, workflow insights, and lessons learned to launch, sustain, and grow a comprehensive radiopharmaceutical therapy program.
Statler Room
Artificial Intelligence in Radiation Oncology Coding: Why Subject Matter Expertise Remains Essential for Billing Compliance
Speaker:
Tamara Syverson, BS, RT(T) (ARRT), CHONC, RCCS
Trena Taylor, BA, RT(R)(T), CPC, RCCS
Category: Payer Trends
Level: Intermediate
Explore how AI-assisted coding tools can improve efficiency and error detection in radiation oncology billing workflows. This session examines the limitations of AI, reinforces the essential role of experienced coders in ensuring compliance, and shares practical strategies for integrating AI into workflows while maintaining appropriate oversight and adherence to CPT and payer requirements.
Ballroom A
Radiation Oncology Turnaround and Optimization
Speaker:
Kevin Kaldjian, MHA, Keck Medicine of USC
Category: Quality & Safety
Level: Advanced
Learn how one radiation oncology department achieved a successful turnaround through faculty engagement, business development, and operational improvement. This session shares practical approaches to launching improvement initiatives, building dashboards to track performance, and reducing burnout while enhancing access to care and the overall patient and staff experience.
Statler Room
Annual Business Luncheon
You must have a valid SROA attendee badge or guest ticket to attend this event.
One day only and general session only may purchase a guest ticket at the registration desk to attend.
Ballroom A
Exhibitor Shark Tank Pitches with Dessert
You must have a badge to enter the Exhibit Hall
Ballroom B
Standardizing Dose Evaluation Across a Multi-Site Radiation Oncology Network
Speaker:
Ginny Lockamy, PhD, Penn Medicine
Suneel Nagda, MD at Penn Medicine
Kevin Risolo, MS, Penn Medicine
Category: Quality & Safety
Level: Intermediate
Learn how a multi-site radiation oncology network standardized and automated dose-constraint evaluation to improve workflow consistency, reduce operational burden, and enable scalable deployment. This session covers replacing custom scripts with a unified workflow, driving adoption through training and governance, and achieving measurable labor savings and financial efficiency.
Ballroom A
Developing Future Healthcare Leaders & Building a Strong Succession Plan
Speaker:
Aaron Helton, MSIOP, Integrated Leadership
Category: Business & Leadership
Level: Advanced
Build a sustainable leadership pipeline through succession planning, mentorship, and generational alignment. This session shares practical strategies for developing emerging leaders, designing effective training programs, and assessing readiness to support smooth leadership transitions.
Statler Room
Physician Performance Dashboards with Power BI and Lean Six Sigma
Speaker:
Eva Birring, University of Texas MD Anderson Cancer Center
Christina Jackson, University of Texas MD Anderson Cancer Center
Judith Mata, University of Texas MD Anderson Cancer Center
Thu Kim Flores, University of Texas MD Anderson Cancer Center
Category: Business & Leadership
Level: Intermediate
Learn how combining administrative leadership with data visualization transforms operational data into actionable physician performance dashboards. This session covers overcoming common data challenges, standardizing datasets for accuracy, and implementing analytics tools to support decision making and reduce administrative workload.
Ballroom A
Beyond Resilience: Operational Strategies to Reduce Burnout in Radiation Oncology Teams
Speaker:
LaTrice "Elle" Davis, The Ellevate Group
Category: Quality & Safety
Level: Beginner
Learn practical strategies to reduce staff burnout in radiation oncology through systems level approaches that support workforce sustainability. This session explores key drivers of burnout and shares interventions to improve team culture, maintain productivity, and support high quality care.
Statler Room
Break: Don't forget to visit the exhibit hall
You must have a badge to enter the Exhibit Hall
Ballroom B
Tracking Time to Care with EHR Data and Dashboards
Speaker:
Sui Ping Suen, Hartford Healthcare
Category: Technology, Clinical & Ancillary Services
Level: Intermediate
Learn how one organization used EHR data and dashboards to centralize tracking of Time to Care across key phases from referral to treatment. This session highlights implementation strategies, common challenges, and how visualizing these metrics supports operational insight and improved workflow efficiency.
Ballroom A
Restructuring the RTT Workforce to Improve Retention and Growth
Speakers:
Ross Johnson, BSRT (T), The University of Kansas Health System
Darrin Kistler, MBA, RT (R ) (T), The University of Kansas Health System
Category: Business & Leadership
Level: Beginner
Learn how one department improved retention by restructuring RTT roles to enhance job satisfaction and growth opportunities. This session reviews vacancy trends, retention strategies, and practical approaches to workforce redesign.
Statler Room
Incorporating Integrative Care to Strengthen Quality and Expand Market Share
Speaker:
Steven Castle, Radiation Business Solutions
Category: Quality & Safety
Level: Beginner
Learn how to plan and launch integrative oncology services using a practical, market tested approach. This session explores financial and competitive drivers, compares operating models, and outlines how services like nutrition, acupuncture, massage therapy, and palliative care can enhance patient experience and support referral growth.
Ballroom A
Building a High-Impact Referral Program with the Team You Already Have
Speaker:
Denise Gerlach, Radiation Business Solutions
Category: Payer Trends
Level: Beginner
earn how to build a physician relations program using existing staff to strengthen referral partnerships and reduce leakage. This session highlights how to identify referral gaps, implement a scalable outreach framework, and increase appropriate patient volume while managing administrative workload.
Statler Room
Registration
You must have a badge to enter the Exhibit Hall
Light continental breakfast 8:00am-8:30am
Ballroom B Foyer
Exhibits
Ballroom B
Poster Viewing
Ballroom B
General Session with Jennifer Willyard
Ballroom A
Break with Exhibitors
You must have a badge to enter the Exhibit Hall
Ballroom B
The People Side of Leadership: Strengthening the Radiation Oncology Workforce
Speaker:
Tiffany Hughes, MD Anderson Cancer Center
Category: Business & Leadership
Level: Advanced
Explore how people centered leadership drives workforce stability and team performance in radiation oncology. This session highlights leadership behaviors that strengthen team culture and connects these strategies to outcomes such as engagement, retention, and professional development.
Ballroom A
At the Half: 2026 Coding Changes and the Mid-Season Game Plan
Speaker:
Sally Eggleston, MBA, BSRT (T), Radiation Business Solutions
Category: Payer Trends
Level: Intermediate
Learn how recent radiation oncology coding changes are impacting physician orders, authorization workflows, denials, and reimbursement. This session compares 2025 and 2026 CPT updates and highlights the financial impact across hospital based and freestanding settings.
Statler Room
Transforming Radiotherapy through Artificial Intelligence
Speaker:
Michael Peters, US Cancer Specialists
Explore current and emerging applications of artificial intelligence in radiation oncology and their impact on clinical workflows and treatment precision. This session highlights real world use cases, key barriers to adoption, and future trends such as radiomics and predictive modeling to support more personalized care.
Ballroom A
Maintaining Financial Viability in Radiation Oncology
Speaker:
Teri Bedard, BA, RT (R )(T), CPC, RCCS
Category: Payer Trends
Level: Beginner
Examine the financial pressures facing radiation oncology and how current payment models impact sustainability across care settings. This session reviews reimbursement trends, operational challenges, and emerging models that may shape the future of financial viability.
Statler Room
Quality Luncheon
You must have a valid SROA attendee badge or guest ticket to attend this event. One day only and general session only may purchase a guest ticket at the registration desk to attend.
Ballroom A
SROA Connections Lunch (Invitaiton Only)
By invitation only.
An invitation-only networking lunch designed to foster meaningful connections across experience levels. This interactive session features facilitated speed mentoring, bringing together mentors, mentees, new administrators, volunteers, and Board members for focused conversation, shared insight, and peer learning in a small-group setting.
Hancock Room
Poster Session with Dessert
Explore innovative ideas and practical insights during the Poster Session, where presenters share their work in an informal, conversational setting. Enjoy dessert while engaging with authors, asking questions, and exchanging ideas with colleagues.
Ballroom B
It's a B9… BINGO! Building a Winning Benign Disease Program
Speakers:
Judith Mata, University of Texas MD Anderson Cancer Center
Eva Birring, University of Texas MD Anderson Cancer Center
Thu Kim Flores, University of Texas MD Anderson Cancer Center
Category: Payer Trends
Level: Intermediate
Learn how to build a structured benign disease radiation program that is operationally feasible, financially sustainable, and aligned with your organization’s mission. This session outlines strategies for gaining leadership support, implementing a scalable framework, and driving growth through expanded access, revenue opportunities, and future program development.
Ballroom A
Launching a Nuclear Oncology Program in Radiation Oncology
Speakers:
Daniel Speir BSRS (R)(T), Willis Knighton Cancer Center
Yohan Walter MS, DABR, Willis Knighton Cancer Center
Category: Technology, Clinical, & Ancillary Services
Level: Beginner
Learn how one center established a theranostics service within a community radiation oncology department. This session highlights clinical integration with external beam therapy and shares a scalable framework for program development and future growth.
Statler Room
Strategic Considerations for Radiation Oncology Leadership: The Medical Dosimetry Workforce
Speakers:
Ryan Moroose, BA, CMD, R.T. (R) (T), WVU Medicine and American Association of Medical Dosimetrists (AAMD) Linnae Campbell, MSHA, MS, CMD, R.T. (R)(T), Southwest Florida Proton and American Association of Medical Dosimetrists (AAMD)
Category: Business & Leadership
Level: Beginner
Gain practical insights into the current state of the medical dosimetry profession. This session reviews workforce and compensation trends, explores the impact of AI and evolving roles, and shares strategies to engage and retain talent.
Ballroom A
Trust Before Autonomy: Standardization, Guardrails, and the Future of AI in Radiation Oncology
Speakers:
Matthew Terry, Fuse Oncology
Christel Smith, Fuse Oncology
David Wiant, Cone Health
Vencel Lovasz, Fuse Oncology
Category: Technology, Clinical, & Ancillary Services
Level: Advanced
Learn the foundational building blocks for successfully using AI in radiation oncology clinical environments. This session highlights requirements such as standardized data, consistent workflows, and governance, along with practical strategies to avoid common pitfalls and ensure reliable, sustainable implementation with appropriate human oversight.
Statler Room
Break: Don't forget to visit the exhibit hall
You must have a badge to enter the Exhibit Hall
Ballroom B
Caring for Caregivers: Building Employee Engagement in a Cancer Center
Speakers:
Amy Thompson, Community Health Network MD Anderson Cancer Center
Shari Monroe, Community Health Network MD Anderson Cancer Center
Category: Business & Leadership
Level: Beginner
Learn how a mid sized cancer center built and sustained an employee engagement council to improve caregiver engagement and workplace culture. This session shares implementation strategies, key activities, and measurable outcomes to support long term staff satisfaction and communication.
Ballroom A
Managing Quality Improvement Projects with Lean and Project Management
Speaker:
Celia Johnston, Penn Medicine Radiation Oncology
Category: Quality & Safety
Level: Beginner
Learn how to successfully manage quality improvement projects using Lean Six Sigma and project management tools. This session covers key principles, practical applications, and templates to support effective implementation in radiation oncology settings.
Statler Room
Advancing Technology: Gamma Tile and its implementation at Brown University Health
Speaker:
Jill Achille RT(T)(CT) MHA, Brown University Health- Radiation Oncology
Category: Technology, Clinical, & Ancillary Services | Nursing
Level: Intermediate
Learn how Gamma Tile therapy combines surgical resection with immediate targeted brachytherapy to reduce the risk of tumor recurrence. This session reviews the BRIDGES clinical protocol and shares practical insights from implementing a Gamma Tile program, including multidisciplinary collaboration and key considerations for successful adoption.
Ballroom A
Building a Sustainable Culture of Quality, Safety, and Patient-Centered Care in Radiation Oncology
Speakers:
Katelynn Stamm MBA, RT (R) (T), University Hospitals
Maitry Patel, MBA, CHE, CCPA, University Hospitals
Category: Quality & Safety
Level: Intermediate
Learn how to build and sustain a quality and safety program that engages caregivers and strengthens patient safety in radiation oncology. This session highlights how frontline reporting, multidisciplinary review, and meaningful metrics can drive improvement, enhance transparency, and support a strong culture of care.
Statler Room
ASTRO Exhibit Hall open to SROA Attendees
Registration
Ballroom B Foyer
From Hype to Value: A Practical Framework for Evaluating AI Investments in Radiation Oncology
Speaker:
Yoel Bakas, Medsolve Dynamics
Category: Business & Leadership
Level: Intermediate
Learn how to evaluate AI investments in radiation oncology using a practical, vendor neutral framework. This session highlights how to assess workflow fit, financial impact, and organizational readiness, while identifying common risks and aligning decisions with clinical, operational, and compliance priorities.
Ballroom A
Strengthening Operations Through Staff Engagement and Patient Satisfaction
Speakers:
Lorrie A. LeGrand, MHSc, RTT, Miami Cancer Institute, Baptist Health Cancer Care
Steven Holan, MBA, Miami Cancer Institute, Baptist Health Cancer Care
Category: Business & Leadership
Level: Beginner
Learn how focusing on staff engagement and patient satisfaction can help address operational challenges in radiation oncology. This session highlights strategies to improve communication, sustain high engagement, and leverage these metrics to support more effective problem solving in complex care settings.
Statler Room
Doing More with Less: Using Data and Automation to Manage Workforce Constraints
Speaker:
Vivian Truong, University of Texas MD Anderson Cancer Center
Category: Business & Leadership
Level: Intermediate
Learn how to use data, dashboards, and simple automation to manage staffing constraints and workload demands. This session highlights how operational metrics support decision making, improve efficiency, and help reduce burnout in resource limited environments.
Ballroom A
Authorized User Economics: Who Owns the Future of Radiopharmaceutical Therapy?
Speaker:
Benjamin Frank, Oncology Executive and Unity HealthTech
Category: Technology, Clinical & Ancillary Services
Level: Advanced
Understand how Authorized User designation shapes the structure, ownership, and economics of theranostics programs. This session reviews regulatory pathways, compares program models across specialties, and highlights key considerations for developing theranostics services.
Statler Room
Break
You must have a badge to enter the Exhibit Hall
Ballroom B Foyer
A Multidisciplinary Approach to Radiation Oncology Digital Strategy
Speaker:
Meghan Kearney, Mass General Brigham
Category: Quality & Safety
Level: Intermediate
Learn how to approach enterprise digital strategy in radiation oncology through a structured, multidisciplinary evaluation of OIS and TPS platforms. This session highlights stakeholder engagement, key decision factors, and governance models to support large scale technology decisions across multi site programs.
Ballroom A
Evolving Career Paths and Staffing Models in Radiation Oncology: A National and Institutional Perspective
Speakers:
Maitry Patel, MBA, CHE, CCPA, University Hosptials
Katelynn Stamm MBA, RT (R) (T), University Hospitals
Category: Business & Leadership
Level: Intermediate
Learn how innovative staffing models can improve recruitment, efficiency, and workforce sustainability in radiation oncology. This session highlights strategies to optimize workflows, leverage existing budgets, support professional growth, and use governance structures to balance standardization with evolving department needs.
Statler Room
Hypofractionation and Linear Accelerator Capacity in the United States
Speaker:
Benjamin Frank, Oncology Executive and Unity HealthTech
Category: Technology, Clinical & Ancillary Services
Level: Advanced
Examine how hypofractionation is impacting linear accelerator utilization and future capacity needs. This session explores demand modeling, changes in fractions per patient, and the implications for access and financial sustainability, particularly in lower volume and rural markets.
Ballroom A
Design and Implementation of a Unified Physician Compensation Model in Radiation Oncology
Speaker:
Tiffany Zewe, Mass General Brigham
Category: Payer Trends
Level: Intermediate
Learn how to design and implement a unified physician compensation model in a large radiation oncology department. This session highlights governance, stakeholder engagement, and financial alignment, along with lessons learned to support equity, transparency, and integration across diverse practice settings.
Statler Room
SROA After Hours Happy Hour
You made it. Grab a drink, take a breather, and enjoy a relaxed hour with colleagues before the final morning of the meeting. We’ll kick things off with a few brief remarks from our sponsor, then it’s all about good conversation and unwinding together.
Grand Ballroom B
Continental Breakfast
Light continental breakfast 7:30-8:30
Arlington, Berkeley, Clarendon & Georgian Foyer
Billing in Practice: Navigating Today’s Reimbursement Realities
Speakers:
Debra Corbin, Northside Hospital Cancer Institute
Ron DiGiaimo, RCCS
Leah Harlin, Radiation Business Solutions
James E Hugh III, AMAC
Liz Hyde, OCSRI
Billing and reimbursement rules in healthcare are changing quickly, and radiation oncology administrators are on the front lines of ensuring their organizations get paid accurately and on time. This session uses real-world billing scenarios submitted by meeting participants to examine the latest reimbursement updates, policy changes, and operational challenges impacting practices today. Through multiple perspectives, attendees will gain practical insight into where revenue is most at risk, what has changed recently, and how administrators can proactively adapt processes to protect reimbursement in a rapidly evolving environment.
Georgian Room
Break
ASTRO Legislative Overview
Speaker:
Dave Adler, Vice President, Advocacy
Hear the latest policy updates from ASTRO leadership on issues impacting radiation oncology. This session covers key regulatory, legislative, and reimbursement developments relevant to administrators and providers."
Georgian Room
Closing Remarks
Georgian Room
Board Meeting
By invitation only.
Hancock Room