New Administrators Pre-Conference Workshop
Saturday, September 26, 2026
1:00 PM – 5:00 PM
Hancock Room
Registration Required
Designed for newer radiation oncology administrators, this pre-conference workshop provides a practical foundation across the core operational areas that shape department leadership and day-to-day decision-making. Faculty will introduce key concepts in payer trends, technology and clinical services, business and leadership, and quality and safety, with a focus on the real decisions, conversations, and challenges new administrators are likely to encounter in their first year.
Participants will leave with a broader understanding of radiation oncology operations, practical questions to bring back to their teams, and a stronger sense of how administrators support financial performance, clinical workflows, safe patient care, and organizational decision-making.
Who Should Attend
This workshop is designed for new and newer radiation oncology administrators, emerging leaders, and professionals who are stepping into greater operational responsibility within a radiation oncology department or program.
What You’ll Learn
Participants will gain practical insight into:
Workshop Schedule
1:00 PM – Welcome and Overview
Opening remarks and orientation to the course.
1:10 PM – Payer Trends: Billing & Coding
CPT Codes, Answers and Duct Tape: Your New Administrator Success Kit
Speaker: Sally Eggleston, COO, Radiation Business Solutions
This section introduces the core components of radiation treatment coding, including key coding frameworks, 2026 coding updates, reimbursement pressures, compliance considerations, and the communication needed across clinical, billing, authorization, and executive teams.
Attendees will leave with a foundational understanding of how coding decisions impact financial performance, regulatory compliance, and patient access to care.
2:00 PM – Technology, Clinical & Ancillary Services
Adapting for Success: Making Sense of Technology in a Complex Radiation Oncology World
Speakers:
This section provides an overview of the radiation oncology technology ecosystem, including treatment modalities, planning systems, oncology information systems, QA tools, integrations, clinical trends, staffing considerations, and financial decision-making related to technology.
The latest clinical trends will be shared to help understand impacts on care delivery and decision making. Attendees will leave with an understanding on how you can stand out and differentiate your practice in a rapidly evolving landscape.
2:50 PM – Break
3:00 PM – Business & Leadership
Business and Leadership: Four Situations Every New Administrator Walks Into
Speakers:
This section focuses on four common business and leadership situations new administrators often inherit, including: a service contract renewal that lands on the desk without warning, a capital request the CFO is preparing to send back, a service line opportunity that looks like growth but may be a distraction, and an AI tool being pitched as the answer to staffing shortages. This session will show both the vendor and administrator side.
Attendees leave with concrete tools for each situation and a clearer sense of which questions to ask before signing, approving, or buying.
3:50 PM – Quality & Safety
Radiation Oncology Quality and Safety
Speaker: Megan Bogany, MSHSM, Baylor College of Medicine
This section introduces the administrator’s role in supporting safe, high-quality care, including quality and safety principles, accreditation, incident learning systems, disaster management, and key areas where administrators and clinical teams need strong alignment.
After this course, new administrators will leave with a better understanding of the role quality and safety play in their Radiation Therapy practice. They will gain knowledge about what they can do to ensure that quality and safe care is being delivered to patients.
4:40 PM – Faculty Q&A / Discussion
All workshop faculty
Participants will have time to ask questions, discuss common challenges, and connect the course content back to their own departments and roles.
Faculty
Faculty for this course include experienced radiation oncology administrators, consultants, and subject matter experts across billing and coding, technology, business operations, leadership, and quality and safety.